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- Months 1-2
- Initial project startup, hiring staff, and orientation conference calls with partners. Configure online collaboration tools.
- Month 3
- A three day, face-to-face meeting of the participants to build personal relationships and to teach individuals how to use online collaboration tools. The meeting will also serve as a retreat, giving the participants a chance to learn about the issues, engage in lively discussion, refine the curatorial rationale, and make tactical decisions on project milestones for implementation of the system. A number of advisors with expertise in different aspects of the system (XML schema, storage, workflows, especially in government projects) will be invited to make presentations to the group and help refine the model; advisors will be asked to contribute their time as cost sharing and only their expenses will be covered.
For the remainder of the project, much of the work of this geographically dispersed, virtual community will be supported by an online collaboration site. Through regular, scheduled conference calls, the principal investigator and project manager will ensure the project is on schedule.
- Months 4-6
- Partners in each state will identify two or three OOOs that have appropriate content and that are willing participate. The first draft of the concept of operations document will be completed; the concept of operations document will be continually revised throughout the project. The concept of operations document will include data flow, work flow, and the network architecture developed by consultants with specialty in distributed networks and security. The AIP and DIP schema will be developed. The accessions register database will be developed.
- Month 7-8
- Equipment purchased. Partners receive BizTalk training using distance learning to save money. BizTalk programmer will begin implementing the business rules in the concept of operations as middleware and assist partners with installation of software. Begin comparison of middleware tools.
- Month 9
- Begin acquisition of content and testing business rules. This work will continue as an iterative development process for the remainder of the grant, refining existing business rules and developing additional rules as new record series are acquired.
- Month 10
- Host a second face-to-face meeting (likely in Phoenix) to resolve problems and set milestones for the remainder of the project. This training may be held in conjunction with the second meeting to save costs.
- Month 11
- Begin development of rules for DIP transformation and public web search interface.
- Month 12-18
- Begin test of public web interface. Continue acquisition of records, testing and refining the business rules.
- Month 14
- Formal rollout of the public web interface, including press releases and promotion through professional organizations, historical and genealogical societies, and other relevant venues.
- Month 16
- If the budget allows, host an end-of-project symposium that will bring the partners and consultants together for a second working session. Others interested in the project -- and in the issues of digital preservation generally -- will be invited to participate in discussions on the project design. We hope the symposium can be combined with the Best Practices Exchange to provide that meeting continued momentum. Hosting this symposium in conjunction with the Best Practices Exchange will minimize costs and help us reach a wider audience.
- Month 18
- Final project report.
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